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Greetings colleagues,
 
Today’s newsletter covers the following topics:
 
 
 

DTC Contact Information Needed

As a reminder, PED needs to confirm all DTCs and STCs for the 2016-17 school year. Please submit the DTC-STC Contact Form and refer to last week's newsletter for additional details.

Fall DTC Training Registration

                The New Mexico Public Education Department, in partnership with Measured Progress, is planning mandatory Test Coordinator training workshops at five locations throughout the state.
Following are the tentative dates and locations for this year:
 
Fall 2016 DTC Training
Winter 2017 DTC Training
9/27 – Las Cruces
1/10/17 – Gallup
9/28 – Roswell
1/11/17 – Albuquerque
9/29 –  Albuquerque
1/12/17 – Las Vegas
10/11 – Gallup
1/24/17 – Las Cruces
10/12 – Albuquerque
1/25/17 – Roswell
10/13 – Las Vegas
1/26/17 – Albuquerque
Please pre-register for one of the six Fall 2016 sessions at http://bit.ly/Fall2016DTCTrainings.

PARCC Updates

Spring 2016 Score Reports

Hardcopies of the Individual Student Reports (ISRs) should have arrived in district (or school) offices by now. Contact PARCC Customer Support (1-888-493-9888) if you haven’t received them. Additional electronic PARCC reports and data files will become available in PearsonAccessnext this Friday:
Spring 2016 Report/ Data File
Date available in PAN
District Summative Record Data File
8/26/16
District Summary Data File
8/26/16
School Summative Record Data File
8/26/16
Performance Level Summary Report
8/26/16
Content Standard Roster Report
8/26/16
Evidence Statement Analysis Report
8/26/16
 

Translated Resources for Parents/Guardians

 
Please share the following information with your schools so that they can inform families about these resources:
 
Translated Score Reports for Parents: Sample 2016 PARCC score reports can be found at http://www.parcconline.org/resources/educator-resources/sample-score-reports. These are available in English, Arabic, Chinese, Haitian Creole, Navajo, Polish, Portuguese, Russian, Spanish, Urdu, and Vietnamese.
 
Interpretation Guide for Parents: A Score Report Interpretation Guide for Parents that outlines and explains elements of the Spring 2016 reports can be found at http://avocet.pearson.com/PARCC/Home. Expand “Results Reporting” on the left side of the page to download the guide in English, Arabic, Chinese, Haitian Creole, Navajo, Polish, Portuguese, Russian, Spanish, Urdu, and Vietnamese.
 
 
Fall Practice Tests
Non-secure practice tests that reflect the current PARCC test design will become available on September 1, 2016, at https://parcc.pearson.com/practice-tests/. Schools wishing to administer the practice tests through the PAN Training Site will also be able to do so beginning September 1st.

SBA Senior Fall Retest Webinar

 
Measured Progress will be conducting training via webinar to provide an overview of the Science Standards Based Assessment (SBA) fall retest online test mode. The overview will include topics such as key dates, online ordering, paper and computer-based testing, and online reporting. The training session will be one hour in length and will take place on Monday, August 29, 2016 from 3:30 PM to 4:30 PM (MT). Here is the link to the online registration site for folks to register for the webinar: http://bit.ly/2016SBAOnlineTrainingWebinar.
Please contact the Measured Progress HelpDesk, M-F, 7am-3pm MT, with any questions regarding the SBA, at 1-877-676-6722 or nmhelp@measuredprogress.org.

NMAPA Updates

Senior Fall Retest

The Fall 2016 NMAPA initial ordering window has been extended through close of business today, August 24th. You will need to access the Test Information Distribution Engine (TIDE) ordering system to place your NMAPA test material orders for the upcoming administration. TIDE is accessed from the new NMAPA portal at http://nmapa-portal.org.

NMAPA Training Registration Closing Soon

Registration for the Fall 2016 NMAPA Training for Test Administrators is closing this Friday, August 26. All training registrations must be done electronically; PED cannot register participants. Refer to last week's newsletter for additional details.

Alternate Demonstration of Competency (ADC) Manual

Attached please find the 2016­-2017 ADC Manual, which is also posted to the PED website at http://ped.state.nm.us/ped/Graduation_guides.html. PED will not be covering ADC policies in detail during Test Coordinator training this September and October. Please make this manual available to all district and school staff who counsel students on graduation requirements. Contact Dottie Arnao at dottie.arnao@state.nm.us with questions about graduation assessment requirements and ADCs.

Assessment of English Learners (ELs)

 

Identification of English Learners

 
All districts and schools have federal and state obligations to identify ELs and notify parents within 30 calendar days of the beginning of the school year, or within 2 weeks if initial school enrollment occurs after the beginning of the school year.
 
The following are the required steps for identifying and serving ELs:
1.       Ask parents of students enrolling in a public school for the first time to complete a home language survey (HLS).
2.       If a language other than English is indicated, the student must be screened for English language proficiency (ELP) using the W-APT.
 

W-APT (WIDA ACCESS Placement Test)

 
The W-APT is an English language proficiency screener that is only administered once to a student based on the HLS responses. If there are one or more responses confirming the use of a language other than English on the HLS, then the district must continue the identification process by administering the W-APT, which is the department-approved English language proficiency screener used in New Mexico.
 
The W-APT is a paper-and-pencil test that can be downloaded in the link below using your WIDA log-in:
 
If you are the DTC and do not have WIDA login credentials, please complete the DTC-STC Contact Form and return the signed form to ped.assessment@state.nm.us.
 
For the W-APT placement criteria, please see the table below or the full guidance memo in the link:
 
GRADE
DOMAINS
W-APT SCORE IDENTIFIES STUDENT AS AN EL
W-APT SCORE INDICATES STUDENT IS NOT AN EL
Kindergarten
1st Semester
Listening & Speaking
26 or lower
27 or higher
Kindergarten
2nd Semester
and Grade 1
1st Semester
Listening & Speaking
26 or lower
27 or higher
Reading
13 or lower
14 or higher
Writing
16 or lower
17 or higher
Grade 1
2nd Semester
and
Grades 2–12
All Four Domains (listening, speaking, reading, & writing)
Composite score of 4.9 or lower
Composite score of 5.0 or higher
 
 
If a student meets the proficiency criteria, the student is not an EL (pink column in table above). The student is classified as initially fluent English proficient (IFEP).
 
If a student does not meet the proficiency criteria, the student is identified as an EL (green column in table above). Identified ELs must take ACCESS for ELLs 2.0 annually until the student reaches proficiency, a composite score of 5.0 or higher.
 
Please note: Only licensed teachers can be test administrators (TAs) for the W-APT and/or ACCESS for ELLs 2.0 assessments. The TA has to re-certify each school year to administer the tests; the certification checklists can be found in the WIDA website in the link below under the My Account & Secure Portal tab after logging in at https://www.wida.us/.  TAs must receive logins from their DTCs. To be certified, TAs must complete the required quizzes with passing score of 80% or higher. Please keep the certifications on file.
 
If you have further questions about EL identification and administering the W-APT, please contact the Bilingual Multicultural Education Bureau. For fastest service, email Kirsi Laine at kirsi.laine@state.nm.us.
  

Greetings colleagues,

 
I hope you had a great summer and are excited for the new school year! This is the first of what will generally be a weekly communication regarding important Assessment dates and related information. The main audience is District and School Test Coordinators (DTCs and STCs) but others may be added to the distribution list upon request. Today’s newsletter covers the following topics:
 
General DTC Updates
Contact Information Needed
Fall DTC Trainings: Save the Date
Detailed Calendar of Assessment Events
PARCC Updates
Spring 2016 Score Reports
Participation in ELA Field Test
SBA Updates
Spring 2016 Score Reports
Senior Fall Retest
NMAPA Updates
Senior Fall Retest Schedule
Spring 2016 Scores Available
Test Administrator Trainings
EOC Update
Istation
Kindergarten Observation Tool
 
 

General DTC Updates

Contact Information Needed

As we start the new school year, PED would like to confirm our list of Test Coordinators for all Districts, State Charters, State-supported Institutions, and BIE schools. Even if you are continuing as DTC/STC from last year, please complete the DTC-STC Contact Form (also attached) and return the signed form to ped.assessment@state.nm.us. If your school or district has already submitted this form within the past month, you may disregard this request. Please note that the form has been revised to capture:
·         a checkbox to indicate if nominated individual will be the “primary” or “secondary” test coordinator
·         contact information for Technology Coordinator
Districts are permitted to have two DTCs, if desired, but both staff members must attend required PED training.  State charter schools and BIE schools must also designate one Test Coordinator using the DTC-STC Contact Form. In general, District Test Coordinators are expected to support local/district charter schools but PED will continue to work with local/district charter schools staff in cases where sufficient support is not being provided. Superintendents of Districts not responding to this request (and Directors/Principals of Charters and BIEs) will be contacted directly if no form is received this month that designates the 2016-17 Test Coordinator and Technology Coordinator.

Fall DTC Trainings: Save the Date

PED conducts mandatory DTC/STC trainings twice per year, once in the fall and once in the winter. Following are the tentative dates and locations for this year:
 
Fall 2016 DTC Training
Winter 2017 DTC Training
9/27 – Las Cruces
1/10/17 – Gallup
9/28 – Roswell
1/11/17 – Albuquerque
9/29 –  Albuquerque
1/12/17 – Las Vegas
10/11 – Gallup
1/24/17 – Las Cruces
10/12 – Albuquerque
1/25/17 – Roswell
10/13 – Las Vegas
1/26/17 – Albuquerque
Attached is a document with more details. Please stay tuned to the Assessment Newsletter for additional information and the registration link.

Detailed Calendar of Assessment Events

PED is finalizing a detailed calendar of events to augment the previously released 2016-2017 Assessment Calendar. The more detailed calendar will be distributed via this newsletter and posted to the PED website as soon as possible. In the meantime, please see important dates below.

PARCC Updates

Spring 2016 Score Reports

PARCC score reports will start becoming available this week. Electronic versions of the Individual Student Reports (ISRs) will become available first as PDFs in PearsonAccessnext (PAN) and other reports will follow through the end of the month. New this year, Pearson will be shipping only one copy of the ISR per student per test, and ISRs should arrive the week of August 22. Here is the full schedule of PARCC report releases:
Spring 2016 Report/ Data File
Date available in PAN
Individual Student Report
8/18/16
District Summary of Schools Report
8/19/16
School Student Roster Report
8/19/16
District Summative Record Data File
8/26/16
District Summary Data File
8/26/16
School Summative Record Data File
8/26/16
Performance Level Summary Report*
8/26/16
Content Standard Roster Report*
8/26/16
Evidence Statement Analysis Report*
8/26/16
*Note: PED is pleased to announce there will be additional PARCC score reports for Spring 2016 that provide student performance at more granular levels than last year. Mockups of two of the new reports, the Evidence Statement Analysis and Content Standard Roster are attached to this newsletter.
 
Fall Block Schedule
For senior retests of English Language Arts (ELA) & Math, and for students in Grades 9-11 on fall block schedules, please note the following important dates:
Event
Dates
Online test registration in PearsonAccessnext
by 10/7
Online Practice Tests Available
8/15
Districts receive shipment of test materials
10/31
TEST ADMINISTRATION
11/14-12/16
All high school ELA tests will be offered during the Fall Block window, but only traditional pathway Math tests (Algebra I, Geometry, and Algebra II) will be offered. Seniors on the Integrated Math pathway who did not meet the passing score in Spring 2016 are permitted to proceed to an Alternate Demonstration of Competency (ADC) without meeting the required two attempts on their Primary Demonstration of Competency (PARCC Integrated Math).

Participation in ELA Field Test

As with Spring 2016, a sample of districts and charter schools will administer an extra ELA unit during the Spring 2017 and Spring 2018 PARCC tests. The purpose of the extra unit is to field test new passages and test items. New Mexico’s participation in the field test is critical to ensure that future PARCC ELA tests are fair and appropriate for our students. DTCs and STCs of districts and charter schools selected for ELA field testing in 2017 or 2018 will be notified via email the week of September 5 (Labor Day) of which year they will participate and other details. Districts and schools that participated in Spring 2016 will not participate in 2017 and 2018.

SBA Updates

Spring 2016 Score Reports

Score reports for both SBA Science and Spanish Reading Assessment are now available to PED-approved Test Coordinators via the Measured Progress Online Reporting Tool:
2.       Select “New Mexico” from the drop down menu and click enter button.
3.       Select “New Mexico Reporting.”
4.       Enter your Username and Password; select “Login.” The same user name and password allows access to both the SBA Science and Spanish Reading reports.
5.       Select the “Reporting” tab.
6.       Select from the Basic Filtering Options section the “Year” and “Administration” you wish to access reports for your district/school.
7.       Click on the report(s) you wish to download.
8.       Select Download or follow browser prompts to download zipped file containing report(s).
Paper student reports to parents and student results labels for both 2016 SBA Science and Spanish Reading Assessment should have arrived in schools/districts by 8/10.

Senior Fall Retest

The initial ordering window for the 2016 SBA Science Fall Retest and the SBA Reading and Math Fall Retest for graduation opened yesterday, 8/15/2016 and closes Thursday, 9/15/2016.  All initial orders must be placed during this ordering window.
How to place your order online (please ensure you have a purchase order number ready when placing your order):
2.       Select “New Mexico” from the drop-down menu and click the “enter” button.
3.       Select “Order Test Materials.”
4.       Select Administration from the drop-down menu, e.g., NM Fall SBA Science Retest.
5.       Follow the prompts to enter your User ID and Password (note this is a separate password from the one used to access the Online Reporting Tool).
6.       Go to the “Orders” tab, select “Create an order” and begin creating your order.
Please contact the Measured Progress HelpDesk, M-F, 7am-3pm MT, with any questions regarding the spring 2016 SBA reports or the Fall retest, at 1-877-676-6722 or nmhelp@measuredprogress.org.

NMAPA Updates

 Senior Fall Retest Schedule

The Fall 2016 NMAPA initial ordering window is open and will close this Friday. Only a few districts have placed their order—please prioritize this task so you can meet Friday’s deadline. Following are important upcoming NMAPA dates:
Event
Dates
Initial Order Window Opens
8/8-8/19
Test Materials Arrive in Districts
9/12
Fall 2016 Test Administrator Training (see below)
9/13-9/16
Additional Order Window
9/19-10/7
TEST ADMINISTRATION
9/26-10/14
 
You will need to access the Test Information Distribution Engine (TIDE) ordering system to place your NMAPA test material orders for the upcoming administration. TIDE is accessed from the new NMAPA portal at http://nmapa-portal.org.

Spring 2016 Scores Available

 
To obtain your NMAPA scores for the purpose of Fall 2016 Retest ordering for your 12 and 12+ grade students, please have your SOAP manager click on this link: https://soap.ped.state.nm.us/. Once you are into SOAP, click on the “NMAPA DATA” link. On the right side of the screen you will see “PL” columns for the subject areas that have been set with the State passing score for that subject area. PL 3 and PL 4 are State passing scores. Unless a student’s IEP lists a unique passing score, a PL of 1 or PL 2 indicates the student needs to retake the NMAPA in that subject area.

 Test Administrator Trainings

Fall 2016 NMAPA trainings for test administrators are taking place in Las Cruces and Albuquerque on the following dates: 
Location
Dates
Las Cruces
9/13
Las Cruces
9/14
Albuquerque
9/15
Albuquerque
9/16
 
NMAPA Test Administrators who were last trained in Fall 2013 or before are required to attend the Fall 2016 NMAPA training in order to be re-certified. Registration for training is now open on the new NMAPA portal site at: http://nmapa-portal.org/nmapa-training-registration/. All training registrations must be done electronically; PED cannot register participants.
For assistance with training registrations or the TIDE system, please contact the AIR New Mexico Help Desk at 1-800-254-6130 or NMHelpDesk@air.org. For New Mexico policy questions or assistance finding scores in SOAP, please contact Dottie Arnao at Dottie.Arnao@state.nm.us or 505-827-6747.

EOC Update

Oversight and project management of the End-of-Course (EoC) testing program has been transferred to PED’s Educator Quality Division. Please see the attached memo and direct any questions to Mark Curran, Education Administrator in the Effective Teachers and School Leaders Bureau, at mark.curran@state.nm.us.

Istation

All New Mexico schools will be required to utilize Istation with students in grades K–3 during the 2016–2017 school year. The Istation assessment system is funded in its entirety by PED. The state’s previous K–3 student progress monitoring system, DIBELS, is no longer required, provided, or funded by the state.
Dates to administer Istation’s Indicators of Progress (ISIP ER) and ISIP Español are as follows:
·         Beginning of Year: Within first 15 days of instruction
·         Monthly Progress Monitoring for students scoring at ISIP Tier 2 or Tier 3
·         Middle of Year: January 9–20, 2017
·         Monthly Progress Monitoring for students scoring at ISIP Tier 2 or Tier 3
·         End of Year: May 1–May 20, 2017
For more information, please see http://www.istation.com/NewMexico.

Kindergarten Observation Tool

 
The New Mexico Kindergarten Observation Tool (KOT) is an observation-based assessment tool that will be used as children enter kindergarten. It is administered over the course of the first 30 instructional days of the school year, beginning with the first full day of instruction. This assessment tool will support teachers in observing what entering students know and can do in relation to the kindergarten standards for learning described in the New Mexico Early Learning Guidelines: Birth through Kindergarten.
For more information, please visit http://ped.state.nm.us/ped/LiteracyEarlyChildhoodEd_KOT_about.html. Contact Joe Manley with any questions at jmanley@crecnm.org or 505-889-3412.
 
 
  

Good afternoon colleagues,
 
Today’s newsletter covers the following information:
 
SBA Science Item Review and Bias & Sensitivity Committees
NMAPA Updates
PARCC Post-testing Procedures
End of Course (EoC) Blackboard Updates
 

SBA Science Item Review and Bias & Sensitivity Committees

We need nominations for committee members! The deadline to apply has been extended until Friday, April 29, 2016.  Please solicit nominations from your science teachers, curriculum specialists, and other educators for these important test development activities.
 
·         Item Review Objective (Tuesday-Wednesday, May 10-11): To review newly developed Science items for alignment to New Mexico State Standards, content accuracy, grade-level correctness, accessibility, and depth of knowledge. This committee is appropriate for those familiar with the science grade-level material currently being taught in schools. Click here to apply: http://bit.ly/2016IRCapplication
 
·         Bias & Sensitivity Objective (Wednesday, May 11 only): To review newly developed Science items for possible bias or sensitivity concerns that could impact student performance. This committee is open to all educators, school administrators, and instructional or course directors, especially those working with ELL, Special Needs, or other minority programs. Click here to apply: http://bit.ly/2016BiasReviewapplication
Details:
Ø  Meetings at the Sheraton Albuquerque Airport Hotel, 2910 Yale Blvd SE.
Ø  Complimentary parking and internet.
Ø  Lodging provided free for participants traveling more than 50 miles one way.
Ø  Mileage reimbursement at 46 cents per mile.
Ø  Substitute reimbursement provided, or an honorarium paid if not on contract.
Ø  Continental breakfast and lunch provided on site.
Notifications of selection for all committee meetings will be sent via email. Please contact the Measured Progress Helpdesk at (877) 676-6722 or nmhelp@measuredprogress.org for any questions.
 

NMAPA Updates

Manuals are Posted.

The NMAPA District Test Coordinator (DTC) and the Test Administrator manuals (TAMs) have been posted on PED’s website at http://ped.state.nm.us/AssessmentAccountability/AssessmentEvaluation/NMAPA/index.html.

Writing is Optional.

NMAPA kits include a Writing assessment. For the Spring 2016 administration, PED is waiving the Writing section of the NMAPA due to the time constraints for administration and scoring. During recent trainings, Test Administrators were informed that Writing is optional and would not be scored if completed.

Important Dates

 
NMAPA Event
Date
TIDE Additional Ordering Window
April 18 – April 29
Test Administration Window
April 25 – May 6
DTC deadline to schedule mandatory UPS pickup
May 6
STC/TA deadline to return NMAPA materials to DTC
May 9
UPS pickup deadline for DTC to deliver materials back to AIR
May 10
 
Please contact dottie.arnao@state.nm.us with any NMAPA questions.
 

PARCC Post-testing Procedures

  • We are more than halfway through the PARCC testing window, and many schools and districts have already completed online testing. The attached document, “Step-by-step Guide for Closing out PARCC Administration Spring 2016,” contains instructions and NM-specific reason codes for marking students as “not tested” and voiding tests that should not be scored.Step-by-step Guide for Closing out PARCC Administration Spring 2016.pdfStep-by-step Guide for Closing out PARCC Administration Spring 2016.pdf
 
Please contact michael.fitzgerald@state.nm.us or gabriel.martinez3@state.nm.us for assistance with any of the post-testing procedures.

End of Course (EoC) Blackboard Updates

1.       All shells within your portal must be archived and those zipped archived packages downloaded to your local server no later than June 24, 2016.
2.       We recommend you also download all the gradebooks for these shells in your portal and saved to your local server no later than June 24, 2016.
3.       The last day to deliver EOCs within blackboard is Friday, May 27, 2016.
4.       Ensure you are enrolling students into the correct EOC shells.  This is imperative because the Sy1415 shells are currently open for archiving.  Things to note:
a.       You will see items in your “my courses” module only if you are enrolled in them.
b.      SY1516 EOC shells have SY1516 in the name/ID of the shell.
c.       We highly recommend that when you set up the EOC shells (dates, times, passwords) you access the shells from the “courses” module from the Admin Tab.
d.      We highly recommend you use batch enroll to enroll students into the proper EOC shells.
                                                                                 i.            We sent you the batch create course file so you can get the External Course Key.
                                                                               ii.            Your batch create users file will have the External Person Key.
                                                                              iii.            Remember Batch enroll files cannot have more than 500 records per file.
                                                                             iv.            Review the Portal Administrator Resource Center module 1 “users”> Enroll users to ensure you have the correct course roles.  They are case sensitive (i.e., “Student” instead of “student”)
5.       Do not remove students from EOC courses.  It will completely erase all information. The portal administrator resource center (module 1, users) has instructions on how to make the students unavailable:
 
 
 
Please contact laurie.wilder@state.nm.us from PED’s IDEAL-NM/Virtual Schools Bureau with questions about Blackboard. Please contact dottie.arnao@state.nm.us with other EoC questions.
  

Today’s newsletter covers the following information:

 
End of Course (EoC) Update
NMAPA Updates
a.      Test Administrator Training
b.      Important Dates
PARCC Updates
a.      Incorrect Middle Initial on Testing Tickets
b.      2015 Fall Block Reports in Districts
SBA Summer Review Opportunities
a.      SBA Science Range-finding
b.      SBA Data Review
 

End of Course (EoC) Update

 
For all schools taking EoCs on Blackboard, all requested items have been pushed to the school portals.  Please contact Laurie Wilder (laurie.wilder@state.nm.us) if you find a problem. The EoC test window is two consecutive weeks in the last three weeks of your semester, with May 27, 2016, being the last day EoCs can be administered on Blackboard.  Senior retakes are the last week of summer school. Please contact dottie.arnao@state.nm.us with other EoC questions.

NMAPA Updates

a.      Test Administrator Training

 
The New Mexico Alternate Performance Assessment (NMAPA) is the alternative assessment assessing ELA and Math at grades 3-8, 10 and 11; Science at grades 4, 7, and 11; and Social Studies at grade 11. PED is offering one final training session tomorrow for NMAPA Test Administrators (TAs):
 
Date
Location
Registration
Wed., April 20, 2016
Arrowhead Park Medical Academy
Building 8 - Multi Purpose Room
3600 Arrowhead Drive, Las Cruces, NM 88011
·         Park in the North Parking Lot only
·         No food or drink allowed in the room
Registration will run 8:00-8:30 a.m. and training will end at 3:00 p.m. Food will not be provided but there will be a lunch break for participants. TAs administering NMAPA must attend training once every 3 years. (PED cannot retrieve past TA training certificates). Attached to this newsletter are four Supplemental Instructions for the NMAPA Test Administrator Kit.NMAPA Required Materials for Math Test Administrators.docxNMAPA Required Materials for Math Test Administrators.docxNMAPA G11 Sci and SS TA Kit Supplemental Instructions_Spring2016.pdfNMAPA G11 Sci and SS TA Kit Supplemental Instructions_Spring2016.pdfNMAPA G7 Science TA Kit Supplemental Instructions_Spring2016.pdfNMAPA G7 Science TA Kit Supplemental Instructions_Spring2016.pdfNMAPA G4 Science TA Kit Supplemental Instructions_Spring2016.pdfNMAPA G4 Science TA Kit Supplemental Instructions_Spring2016.pdf 

b.      Important Dates

 
NMAPA Event
Date
DTC receives NMAPA materials
April 22
STC/TA receives NMAPA materials
April 22
TIDE Additional Ordering Window
April 18 – April 29
Test Administration Window
April 25 – May 6
DTC deadline to schedule mandatory UPS pickup
May 6
STC/TA deadline to return NMAPA materials to DTC
May 9
UPS pickup deadline for DTC to deliver materials back to AIR
May 10
 
NMAPA cost, per student = $75
NMAPA cost if ordered after April 29 = $150.00 (allow at least 4 days to receive the test or you may not receive it in time for the test window).
Please contact dottie.arnao@state.nm.us with any NMAPA questions.
 

PARCC Updates

a.      Incorrect Middle Initial on Testing Tickets

 
Some schools and districts have reported an incorrect middle initial “N” appearing on some students’ testing tickets. This occurred when students without a middle name or initial in STARS were initially loaded into PearsonAccessnext (PAN) by PED. Please instruct students to ignore an incorrect middle initial “N” on their testing ticket. PED will correct this issue for affected students statewide after the testing window closes.

b.      2015 Fall Block Reports in Districts

 
Hardcopies of the 2015 Fall Block Individual Student Reports (ISRs) should have arrived at district offices (or schools, if indicated in PAN as the shipping destination) by Monday, April 18. Please call PARCC Customer Support at 1-888-493-9888 if your district participated in the Fall Block administration but has not received ISRs.
 
As stated in last week’s newsletter, PDF versions of this report and others are available in PAN. Navigate to Reports > Published Reports after logging into the 2015 Fall Block EOY Administration. PAN users must have the “Published Reports” add-on role, which PED has granted to all approved test coordinators. If you are a PED-approved test coordinator and do not have access, please contact michael.fitzgerald@state.nm.us. See Published Report Guidance for more details on accessing the reports available in PAN.

SBA Summer Review Opportunities

a.      SBA Science Range-Finding

PED and Measured Progress will convene SBA Science Item Range-finding Committees that will convene between June 21 and June 23, 2016. We invite science teachers and instructional support staff to submit online applications at http://bit.ly/2016Range-Findingapplication for this important test development activity. Please distribute the attached “2016 SBA Range-Finding Invitation” to prospective committee members in your school or district.2016 SBA Range-Finding Invitation.pdf2016 SBA Range-Finding Invitation.pdf

b.      SBA Data Review

 
 
  

NMAPA Training Make-up Dates

 
The New Mexico Alternate Performance Assessment (NMAPA) is the alternative assessment assessing ELA and Math at grades 3-8, 10 and 11; Science at grades 4, 7, and 11; and Social Studies at grade 11. PED is offering two additional training sessions for NMAPA Test Administrators (TAs):
 
Date
Location
Registration
Friday, April 15, 2016
Santa Fe Public Schools District
BF Young Professional Development Center, Sierra Vista Room
1300 Camino Sierra Vista, Santa Fe, NM 87505
 
Wed., April 20, 2016
Arrowhead Park Medical Academy
Building 8 - Multi Purpose Room
3600 Arrowhead Drive, Las Cruces, NM 88011
Park in the North Parking Lot Only
No Food or Drink allowed in the room
Registration for both sessions will run 8:00-8:30 a.m. and training will end at 3:00 p.m. Food will not be provided but there will be a lunch break for participants. TAs administering NMAPA must attend training once every 3 years (PED cannot retrieve past TA training certificates). 
 
Please contact dottie.arnao@state.nm.us with any NMAPA questions.
 

PARCC Updates

a.      Missing or Inappropriately Assigned Accommodations

 
We are into our second week of PARCC testing and overall it has gone very smoothly. Congratulations to test coordinators and all other staff involved for a job well done.
 
So far our most common issue is students logging into a test and either not having their accommodation(s) or having accommodations that they should not have been assigned. To correct this situation, please follow steps detailed in pages 7-9 of the document at http://avocet.pearson.com/PARCC/Home#10521:
1.       ­Mark all units complete; include the reason “missing accommodation.”
2.       On the Manage Student Tests screen, void the test using Void reason code 1.
3.       Assign new tests with the missing Accommodation (or without inappropriate Accommodation).
4.       Place the student’s new test with the Accommodation in a new test session.
 
Note that this process can only be performed for a student who has taken one Unit or less without their accommodation. If a student has seen more than one Unit of the test then s/he cannot start over. In that case a decision will need to be made to either continue the test without the accommodation or invalidate the test. The district’s recommendation for whether or not to invalidate must be included on the Testing Irregularities Report.
 

b.      2015 Fall Block Reports in PAN

 
The following 2015 Fall Block reports have been posted in PearsonAccessnext and are available via download:
·         Individual Student Reports (ISR) (pdf) 
·         School Student Roster (pdf)
·         District Summary of Schools Report (pdf)
·         District Summative Files (District level .csv)
·         School Summative Files (District level .csv)
 
Navigate to Reports—>Published Reports after logging into the 2015 Fall Block EOY Administration. PAN users must have the “Published Reports” add-on role, which PED has granted to all approved test coordinators. If you are a PED-approved test coordinator and do not have access, please contact michael.fitzgerald@state.nm.us. See Published Report Guidance for more details on accessing the reports available in PAN.

SBA Updates

a.      Spanish Reading Assessment

The Additional Order Window is currently open for the Spanish Reading assessment, which will be paper only. Online ordering takes place at http://iservices.measuredprogress.org/ or you may call Measured Progress at 877-676-6722. The Additional Order Window is open through May 5, 2016, and the test administration window is April 25—May 6, 2016.

b.      Summer Review Opportunities

 
Last week’s newsletter contained registration links for SBA Science Item and Bias Review opportunities. See the attached notice for additional SBA Review opportunities this summer and stay tuned for additional registration information.